ISO/TR TECHNICAL REPORT 19814 First edition 2017-07 Information and documentation Collections management for archives and libraries Information et documentation - Gestion des collections pour les archives et les bibliotheques Reference number ISO/TR 19814:2017(E) ISO @ IS0 2017 IS0/TR19814:2017(E) COPYRIGHTPROTECTEDDOCUMENT IS0 2017,Published in Switzerland All rights reserved. Unless otherwise specified, no part of this publication may be reproduced or utilized otherwise in any form written permission. Permission can be requested from either ISO at the address below or ISO's member body in the country of the requester. IsOcopyrightoffice Ch. de Blandonnet 8 . CP 401 CH-1214 Vernier, Geneva, Switzerland Tel. +41 22 749 01 11 Fax +41 22 749 09 47 copyright@iso.org www.iso.org ii @ IS0 2017 - All rights reserved IS0/TR 19814:2017(E) Contents Page Foreword ..vi Introduction. ..vii 1 Scope. 2 Normative references 3 Terms and definitions 4 Preservation in collections management .5 4.1 Collections management practices .5 4.1.1 General. 4.1.2 Training of staff. .6 4.1.3 Training of external users 4.2 Preservation policy .6 4.2.1 General .6 4.2.2 Documenting policies and procedures .6 4.2.3 Record and transfer of ownership. .7 4.2.4 Ownership marking. .7 4.3 Preservation planning .9 4.3.1 General. .9 4.3.2 Avoidance of hazards .9 4.3.3 Preservation risk management cycle 10 4.3.4 Documentation for preservation planning .11 4.4 Emergency preparedness and response plan for collections .12 4.4.1 General. .12 4.4.2 Emergency preparedness plan. .12 4.5 Security of archive and library collections .12 4.5.1 General .12 4.5.2 Securityplan .13 4.5.3 Security during transport and loan .13 4.5.4 Documentation of loans and transfers. ..14 5 Collections storage preservation environment ..14 5.1 Overview .14 5.2 Managing the collections storage preservation environment ..14 5.2.1 General ..14 5.2.2 Monitoringtheenvironment .14 5.2.3 Controlling light exposure. .15 5.3 Preventive environmental measures. .15 5.3.1 General .15 5.3.2 Exclude exterior sources of pollution .15 5.3.3 Manage internal sources of pollution .16 5.4 Integrated pest management. .16 5.4.1 General ..16 5.4.2 Preventing pest infestation. ..16 5.5 Cleaning of collections storage areas. ..17 5.6 Time out of storage ..18 5.7 Other environments for collections ..18 6 Shelving for archive and library collections .19 6.1 Shelf planning. ..19 6.1.1 General. .19 6.1.2 Basic recommendations for shelving .19 6.1.3 Arrangement of runs. .21 6.1.4 Gangways and aisles. 21 6.1.5 Materials used in shelving 21 6.2 Shelf design. .22 @ IS0 2017 - All rights reserved iii